Local Community Event Co-ordinator

Forever Hounds Trust Published: June 12, 2019
Opportunity Type
Posted By
Chester VA
Local Events
Suitable for under 18s


Overall objective: To be a key part of the voluntary Community Event team in your local area that develops and generates income, home offers and volunteer support for FOREVER HOUNDS TRUST
Responsible to: Volunteer Regional Community Event Co-ordinator and Fundraising Coordinator (staff member)
Supported by: Regional Community Event Co-ordinator and Volunteer Co-ordinator/Fundraising Co-ordinator (staff members)

Key tasks
This is a voluntary role with responsibilities and tasks to include:
 Develop, attend and manage a range of community events in your local area such as street and store collections, meet-and-greets, shows, etc and grow the range and number of events where possible
 Book events in your local area and be aware of what is going on, so as to avoid clashing with other events or contacting non-FOREVER HOUNDS TRUST event organisers to see if FOREVER HOUNDS TRUST can attend e.g. local fetes, dog shows, coffee mornings, street and store collections
 Delegate tasks to suitable volunteers where necessary
 Keep in regular contact with local community event volunteers to let them know how events went, thank them and inform them of future events
 Ensure you know the extent of your local area and which Local Authorities/Councils are covered within it
 Ensure all relevant and necessary paperwork is applied for, completed and submitted on time and records kept. This includes relevant local authority permits, risk assessments and so on
 Ensure that you have enough leaflets, kit and merchandise (where necessary and appropriate) for each event, liaising with the Regional Community Event Coordinator/Merchandise Holder as necessary
 Ensure that all monies collected are counted, banked and the necessary paperwork completed according to FOREVER HOUNDS TRUST guidelines
 Ensure that all scheduled events are listed on the Charity’s website with complete details, i.e. time, place, nature of event, any special needs or issues
 Liaise with the Regional PR Volunteer team and social media team to advertise, update, recruit and so on via, print media, Facebook, Twitter etc
 Maintain records of organised events (what, when, where and amount raised) and work with the Fundraising & Operations Co-ordinator to assist with an overview of community events across the charity
 Provide a short write up and any photographs taken for inclusion in the Charity’s weekly Volunteer News e-bulletin and added to the website as necessary
 Not commit the Charity to any unauthorised expenditure and get the go ahead before committing to any pitch or stand or anything else if there’s a cost involved
 Participate in team emails and/or calls to exchange ideas and best practice, share experiences, templates and give reminders, hints and tips
 Raise any issues or concerns with the Volunteer Co-ordinator and/or Fundraising & Operations Co-ordinator so that support may be provided at an early stage
 Ensure that the Charity’s mission, objectives and key messages are correctly and positively presented at events

Skills and abilities:
 An strong communicator with good organisation and people management skills (event co-ordination experience preferred)
 Good IT skills, attention to detail and good record keeping skills
 An enthusiasm for FOREVER HOUNDS TRUST's work and the ability to represent the Charity
 Proactive and positive approach to co-ordinating and managing events and volunteers
 Good understanding of the Data Protection Act of 1998 and FOREVER HOUNDS TRUST’s associated data protection guidelines

For further information or to express your interest email volunteering@foreverhounds.org

Only registered members can apply for opportunities.

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